Easy & Effective CHRISTMAS PARTY Planning

8 THINGS to consider WHEN PLANNING YOUR work CHRISTMAS PARTY

If you’re reading this and Christmas seems a bit far away, let’s just start by saying it’s never too early to organise the office Christmas party! The pressure of organising an event that all your colleagues will enjoy can be a stressful and scary prospect.  Yes you are probably thinking it’s a tad early to start getting into the festive spirit but if you want to pull of your work celebration then organisation is key! After all it's only 215 days away...

Whatever your level of experience we hope you will find our pointers below helpful so that you are one step closer to delivering a real Christmas cracker of a party!

#1  The date – pencil it into everyone’s calendars  

Just to complicate the process, when it comes to social events around Christmas everyone diaries fill up fast. This means you want people to pencil in a date as soon as possible. Get your management diaries and travel schedules aligned and set a date.

If you work in a smaller office you always have the option of sending an email around with a few date options. We suggest heading to Doodle and asking people to choose which day’s suits them then go with ‘majority rules’.

 #2 ££ – Find out the budget

Although this could potentially be the most contentious element, it ultimately has a huge impact on the type of Christmas party you will organise, determining everything from food to alcohol to entertainment and choice of venue.

Find out how much cash you are able to spend as soon as possible – then allocate the money towards the main focus of the event. 

  #3 Source the venue  

Good venues go quickly – the earlier you look around for a venue the better.  

A quick guide to choose the Venue  

Ask capacity and availability

 ££ - does it fit in your budget?

Location

Do they offer a package?

Organise a site visit

Put a date on provisional hold

Is accommodation available?

Confirm venue and pay deposit

Inform your guests

 

#4  What type of Christmas party will it be?  

 

There is almost endless variety when it comes to the type of Christmas party you plan to have. Ask the venue of your choice is they are offering a themed package, this will then give you a starting point.   

 

#5  The Food & Drink 

Getting everyone in the party spirit is very reliant on the food and drink you serve your guests.

Don’t feel like you have to stick to the traditional Christmas turkey, the theming, venue choice and  what you believe your guests think is important are key factors to consider.  

We suggest you head to a menu tasting with a few of your colleagues, the more opinions you get the more confident you will be with the end decision.  

#6 Entertainment & Music

We believe choosing the right music and entertainment can either ‘make or break’ your party. You want to ensure people are occupied, having a boogie and letting their hair down.  We recommend you choose both of these around your theme, venue and what would suit your team and company culture.

A few inspirational ideas; live performers such as comedians, jugglers, stunt shows, circus acts. You could choose games such as casino tables, murder mystery, giant Jenga, air hockey, pool, arcade machines. Other hits include cocktail flaring demonstrations, wine tasting and karaoke. Fireworks always help a party go with a bang too. Hedsor are transforming the house into the Gatsby Mansion this Christmas complete with cabaret entertainment, a fully immersive theatrical experience and 1920's theming!

#7   Transportation

Mini buses and taxis will be a necessity to ensure that your guests have a hassle-free evening, advising them to plan ahead and providing them with details in advance will really help you at the end of your night.

#8   Speeches & Awards  

We're 99% certain that you will be asked to schedule in a slot for speeches and/or awards, the timing for this to take place must be planned in advance. Depending on the numbers attending a microphone might be needed – just make sure these don’t go on for too long as short and sweet are always best. After all people are there to celebrate the end of a successful year and let off some steam...

Looking for a fully immersive experience? Hedsor House offers four different Gatsby themed Christmas 2016 Festive Party Options which include exclusive hire of Hedsor House & Grounds, DJ & Dance Floor. December & January dates still available. Download the Gatsby flyer here.

By Grace Lloyd-Jones, Marketing Executive and Wedding Aficionado